Mediation

The Washington County Local Rules of Court permit the Court to order parties to mandatory mediation in the Civil Division. Parties can also voluntarily utilize court services to mediate, conciliate, or otherwise settle cases. This page contains information regarding various forms of mediation used as part of this practice.

Washington County Civil Litigation Mediation Program

The Court of Common Pleas has established a public mediation program pursuant to local rule. Access the link below for the text of the rule:

Washington County Local Rule of Civil Procedure L-212.7

The Court Administrator manages the mediation program. Parties may consent to take part in the program or may be court-ordered to participate. 

Mediators

As part of the mediation program, a court mediator is appointed by the Court or selected by the Court Administrator. The parties can also consent to a particular mediator. For a list of mediators, contact the Deputy Court Administrator for the Civil Division. 

The mediator is paid by the Court of Common Pleas out of the combined fees paid by the parties, minus administrative costs.

Cost

Each party must pay a $300 mediation fee to the court. On multi-party cases, $300 is due from each party, not each side. At this time, checks are the sole form of payment accepted for the mediation program. Online payments and credit/debit cards will be accepted in 2023 once the Washington County Court of Common Pleas Online Case Management System is open for public use.

Scheduling and Attendance

Once appointed, the Mediator shall contact the parties to jointly schedule the mediation session. Although the mediator may coordinate scheduling, the mediator ultimately has the discretion to schedule as he or she chooses. 

The parties are required by rule to submit mediation statements/pre-trial statements to the mediator, attend the mediation, and participate in good faith. Failure to do so may result in sanctions. 

Following mediation

Following the mediation, the mediator will submit a report to the Court Administrator on the result of the mediation within ten (10) days. This report will contain the mediator's assessment of liability, the mediator's opinion regarding the potential range of verdict, the mediator's settlement value of the case, the final settlement positions of all parties (if settlement was not reached), and any recommendations regarding further settlement. This report is provided to the Court for review and is not filed of record. 

If the mediation is successful, the parties should execute the settlement and discontinue the action as soon as possible to prevent further scheduling before the Court. If the case is not discontinued within an appropriate period of time, the Court Administrator will inform the Court of such failure to discontinue the case, and the Court may schedule further proceedings.

If the mediation is not successful, the Court will schedule further proceedings upon the receipt and review of the report. Further mediations can be held upon request, but at additional $300 and at the discretion of the Court. The parties are also permitted to utilize the mediator as a private mediator without further Order of Court, subject to the mediator's hourly rate.

Serving as Mediator

If you are a licensed attorney and wish to serve as a mediator in the Civil Litigation Mediation Program, contact the Deputy Court Administrator for the Civil Division for further information. Mediators are selected for their experience in particular civil practice areas and must be members in good standing of the Washington County Bar Association. See the local rule for more information.

Private Mediation

On cases of particular complexity or involving significant damages, the Court has the discretion to order the parties to attend privately managed mediation. When doing so, the Court shall issue an order specifying the mediator and ordering the parties to pay the mediator's hourly rate. Private mediation is specific to each case, and as such the scope of such mediation is controlled by the Order of Court directing it.

Special Presiding Officer

Upon petition, or sua sponte, the Court may appoint a special presiding officer with respect to any or all matters before the Court, subject to limitations set forth in a statute, rule of court, or other applicable authority. The order appointing a special presiding officer shall set forth the scope of the authority of the officer, and the manner of remuneration if applicable. See Wash R.Civ.P. L-304.

The Special Presiding Officer may hold conciliations or mediations as part of his or her court-ordered duties.

Court Conciliation

The Judges of the Court of Common Pleas Civil Division may hold conciliation sessions with the parties, counsel, and the Court itself. Any such conciliations are held at the discretion of the Court and the scope of such conciliation is set by Order of Court.